We are seeking an organized and professional Executive Personal Assistant to support our leadership team and senior executives across the organization. Responsibilities include:

• Senior Stakeholder Interaction: Liaise between leadership team and senior executives, including C-level executives and senior management. Coordinate communications with tact and professionalism.
• Executive-Level Support: Provide comprehensive administrative support, managing complex calendars, scheduling meetings across time zones, and coordinating international travel.
• Meeting and Event Management: Organize and manage high-level meetings, strategy sessions, and events. Ensure seamless logistics, prepare agendas, and manage follow-up actions.
• Global Coordination: Coordinate with global teams and offices, managing communications and logistics across regions. Ensure efficient completion of time-sensitive tasks.
• Documentation and Reporting: Prepare high-quality documents, reports, and presentations for senior management. Ensure accuracy and alignment with corporate standards.
• Project Support: Assist in planning, coordination, and execution of strategic projects. Track progress, meet deadlines, and provide administrative support.
• Confidentiality and Discretion: Handle sensitive information with utmost confidentiality. Manage communications and documentation with discretion.

Your Profile:

• Proven experience as a Personal Assistant or Executive Assistant supporting senior management in an international or corporate setting, ideally in energy, technology, or similar industries.
• Bachelor's degree preferred, additional qualifications in business administration or related field advantageous.
• Ability to manage complex schedules, prioritize tasks, and handle high-pressure situations.
• Outstanding written and verbal communication skills, interacting effectively with senior executives and key stakeholders.
• Experience in a global organization, understanding different cultural contexts and working across time zones.
• Proactive problem-solving with discretion in handling confidential information.
• Proficiency in Microsoft Office Suite and adaptability to new technologies.
• Willingness to travel and to support a globally distributed leadership team.

Our Benefits:

• High flexibility: a hybrid work model, flexible working times, sabbatical or additional vacation opportunities allowing great work-life balance
• Working from abroad: up to 20 days in the European economic area
• Modern and agile work environment: a workplace according to digital and ergonomic standards as well as seating corners and spaces to be creative and productive
• Personal growth: life-long independent learning making use of a broad range of training and development opportunities
• Family service support: in all life situations through cooperation partners in childcare, holiday care, nursing support or everyday assistance
• Full board: a wide selection of fresh meals and drinks in our subsidized bistro and canteen on site
• Various health offers: e.g. physiotherapy, inhouse fitness club, flu vaccinations, mental health
• Corporate benefits: employee share program, pension scheme, employee discounts, several special insurances (and much more)
• A central location: very good public transport connection, free parking and charging points for e-vehicles
• Individual mobility: private car and bike leasing

Inkludering

Det är viktigt för oss att ge personer med funktionsnedsättning en rättvis ansökningsprocess där de kan visa sitt bästa. Därför involveras vår representant för medarbetare med svåra funktionshinder i ett tidigt skede av processen. Vänligen meddela oss via ansökningsformuläret om du behöver några tekniska eller organisatoriska anpassningar för ansökningsprocessen. Vi kommer gärna att tillhandahålla dessa.

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