We are seeking an organized and professional Executive Personal Assistant to support our leadership team and senior executives across the organization. Responsibilities include:

• Senior Stakeholder Interaction: Liaise between leadership team and senior executives, including C-level executives and senior management. Coordinate communications with tact and professionalism.
• Executive-Level Support: Provide comprehensive administrative support, managing complex calendars, scheduling meetings across time zones, and coordinating international travel.
• Meeting and Event Management: Organize and manage high-level meetings, strategy sessions, and events. Ensure seamless logistics, prepare agendas, and manage follow-up actions.
• Global Coordination: Coordinate with global teams and offices, managing communications and logistics across regions. Ensure efficient completion of time-sensitive tasks.
• Documentation and Reporting: Prepare high-quality documents, reports, and presentations for senior management. Ensure accuracy and alignment with corporate standards.
• Project Support: Assist in planning, coordination, and execution of strategic projects. Track progress, meet deadlines, and provide administrative support.
• Confidentiality and Discretion: Handle sensitive information with utmost confidentiality. Manage communications and documentation with discretion.

Your Profile:

• Proven experience as a Personal Assistant or Executive Assistant supporting senior management in an international or corporate setting, ideally in energy, technology, or similar industries.
• Bachelor's degree preferred, additional qualifications in business administration or related field advantageous.
• Ability to manage complex schedules, prioritize tasks, and handle high-pressure situations.
• Outstanding written and verbal communication skills, interacting effectively with senior executives and key stakeholders.
• Experience in a global organization, understanding different cultural contexts and working across time zones.
• Proactive problem-solving with discretion in handling confidential information.
• Proficiency in Microsoft Office Suite and adaptability to new technologies.
• Willingness to travel and to support a globally distributed leadership team.

Our Benefits:

• High flexibility: a hybrid work model, flexible working times, sabbatical or additional vacation opportunities allowing great work-life balance
• Working from abroad: up to 20 days in the European economic area
• Modern and agile work environment: a workplace according to digital and ergonomic standards as well as seating corners and spaces to be creative and productive
• Personal growth: life-long independent learning making use of a broad range of training and development opportunities
• Family service support: in all life situations through cooperation partners in childcare, holiday care, nursing support or everyday assistance
• Full board: a wide selection of fresh meals and drinks in our subsidized bistro and canteen on site
• Various health offers: e.g. physiotherapy, inhouse fitness club, flu vaccinations, mental health
• Corporate benefits: employee share program, pension scheme, employee discounts, several special insurances (and much more)
• A central location: very good public transport connection, free parking and charging points for e-vehicles
• Individual mobility: private car and bike leasing

Inklusion

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